General

Team Check-in

Unless otherwise stated, team check-in will be at the site director table in the playing facility at 7:30 am. 

Athletic Trainers

Typically, there will be no athletic trainer on site.  Teams should plan accordingly.

Admission

North Country Region sanctioned events allow the host club and/or facility to determine the price of admission.  Many of the sites utilized are local schools who use the tournament as a fundraiser for their sports teams.  

Facility and Tournament Rules

Ball handling is NOT allowed outside of the gym spaces in the facility. Coolers and outside food and drink MAY not be allowed in the venue. Only water and sports drinks may be brought inside the facilities. Concessions may be purchased on-site if offered.  Check tournament website for details.

No alcohol or weapons are allowed on or inside the premises. 

Violation of these policies or any other general misbehaviors may result in IMMEDIATE dismissal from the facility for the remainder of the day, and could result in other discipline or sanctions.

Event Policy

This event is sanctioned and insured by North Country Region–USA Volleyball (NCRUSAV).

Acceptance

Acceptance into this Tournament is first come, first served once all registration requirements are completed and is always contingent on space availability. To be accepted into a tournament, teams must satisfy the following criteria:

1. Register for tournament on AES
2. Submit entry fee payment (through payment method designated by that particular tournament)
3. Submit team roster on AES

Once a division is full, teams not accepted will be placed on a waiting list in order of registration and payment received.  Note – registration does not guarantee acceptance.

• Accepted: team has paid entry fee and has submitted roster that has been approved
• Waitlisted: team has paid entry fee and has submitted a roster by the deadline date; however, because the division is full, team is added to the “waiting list”
• Pending: team has registered but has not paid entry fee

Tournament reserves the right to combine similar age groups/levels if registrations deem it necessary.

Format/Match Guarantee/Tie-Breakers/Awards

Each tournament will determine its own policies for these areas.  Refer to the tournament website for more information.

Cancellation and Refund Policies

If an event is cancelled, any unrecoverable tournament costs will be subtracted from tournament registration income first. The remainder will be refunded to “Accepted” and “Waitlisted” teams on a proportional basis.  “Pending” teams will receive no refund since no fees were paid

If a team wishes to withdraw from a tournament, the following refund schedule will apply:

-       Withdraw 4 weeks or more prior to the tournament – Refund of full registration fee less $20 non-refundable deposit

-       Withdraw 14-27 days prior to the tournament – Refund of ½ registration fee less $20 non-refundable deposit

-       Withdraw 0-13 days prior to the tournament – No Refund

Housing or Stay to Save

If applicable, housing information will be given to PAID and ACCEPTED teams only. Utilizing North Country Region secured hotels supports local businesses that in turn support our volleyball community.  We recommend teams make their hotel reservations as early as possible.

Roster Disclaimer

Team roster submissions must be completed through AES and are due no later than one week prior to the tournament.  An additional fee may be charged for late rosters – see tournament website for specific information.

All teams are additionally required to turn in a printed and signed copy of their AES team roster at the designated team check-in location at the time posted on the tournament's website. Once the AES team roster is submitted at check-in, no changes can be made and the roster will be considered frozen for the entirety of the event.  Any exceptions must be approved by tournament officials.

We highly encourage that the contact information included on the roster is a coach on-site at the tournament as we use this information to contact the team for any emergency updates during the event.

Notes

Tournament hosts will determine their own officials/scorers/work team procedures.

A $30 return check fee may apply.